Meeting Cost Calculator

The calculator multiplies the number of attendees by their average hourly rate, then divides by 3600 to get the cost per second. As the timer runs, it accumulates the cost in real-time, showing you exactly how much the meeting is costing your organization.

Use the fully-loaded cost of an employee, not just their salary. Include benefits, overhead, and other costs. A common rule of thumb is to multiply base salary by 1.3-1.5x. For a $100k/year employee, use roughly $65-75/hour fully loaded.

Meetings are one of the largest hidden costs in organizations. A 1-hour meeting with 10 people earning $75/hour costs $750. By making this cost visible, teams become more mindful about meeting necessity, length, and attendee lists.

Keep meetings short (25 or 50 minutes instead of 30 or 60), invite only essential attendees, always have an agenda, start and end on time, and consider async alternatives like recorded videos or collaborative documents.

Studies show the average meeting costs $338 when accounting for all attendee salaries. Senior leadership meetings can cost $1,000+ per hour. Annual meeting costs for enterprises often exceed millions of dollars.

Many organizations display real-time meeting costs on screens during meetings. This transparency helps everyone stay focused and respect the collective time investment. Some companies require cost justification for meetings over certain thresholds.

Research suggests 30-50% of meetings are considered unnecessary by attendees. Before scheduling, ask: Could this be an email? Could we use async communication? Do all these people need to attend?

No data is saved to any server. The calculator runs entirely in your browser. Meeting cost calculations are not stored or tracked. Each session starts fresh when you reload the page.

This simple calculator uses an average rate. For more accurate calculations with mixed seniority levels, calculate the weighted average hourly rate before entering it, or run separate calculations for different groups.

The direct salary cost is just the beginning. Consider that meetings also prevent focused work, context switching costs, and potential revenue from alternative activities. The true cost of meetings is often 2-3x the salary cost.