Capacities vs Notion: Which Productivity App Wins in 2026?
Choosing between Capacities and Notion? This comprehensive comparison covers pricing, features, pros and cons to help you make the right decision.
Quick Summary
Choose Notion if you want:
- Extremely flexible and customizable
- Great for both personal and team use
- Excellent template gallery
Feature Comparison
| Feature | Capacities | Notion |
|---|---|---|
| Rating | 8.2/10 | 9.2/10 |
| Free Tier | ✓ Yes | ✓ Yes |
| Starting Price | $10/mo | $10/mo |
| Category | Second Brain | Note-Taking Apps |
| Platforms | Web, macOS, Windows, iOS, Android | Web, macOS, Windows, iOS, Android |
| Founded | 2021 | 2016 |
Key Features
Capacities Features
- Object-based notes
- Bidirectional links
- Daily notes
- Tags
- Search
- Templates
- Backlinks
- Calendar view
Notion Features
- Block-based editor
- Databases & tables
- Templates
- Team collaboration
- API & integrations
- Web clipper
- Offline mode
- AI assistant
Pros & Cons
Capacities
Pros
- + Unique object approach
- + Clean design
- + Good free tier
- + Active development
- + Built-in templates
Cons
- - Newer platform
- - Less community
- - Limited plugins
- - Mobile app newer
Notion
Pros
- + Extremely flexible and customizable
- + Great for both personal and team use
- + Excellent template gallery
- + Strong API ecosystem
- + Generous free tier
Cons
- - Can be overwhelming for beginners
- - Mobile app could be faster
- - Offline mode has limitations
- - Learning curve for advanced features
Pricing Comparison
The Verdict
Both Capacities and Notion are excellent second brain tools, but they serve different needs.
Choose Capacities if: You value unique object approach and clean design.
It's best for creatives and researchers.
Choose Notion if: You prioritize extremely flexible and customizable and great for both personal and team use.
It's ideal for freelancers and teams.
Capacities vs Notion FAQ
It depends on your needs. Capacities (8.2/10) excels at unique object approach, while Notion (9.2/10) is known for extremely flexible and customizable. Notion has the higher overall rating.
Both Capacities and Notion offer free tiers. Capacities's paid plan starts at $10/mo, while Notion starts at $10/mo.
Yes, many users combine Capacities and Notion in their productivity stack. You can connect them using automation tools like Zapier or Make. This works well if Capacities handles your object-based notes while Notion manages block-based editor.
Capacities offers: Object-based notes, Bidirectional links, Daily notes. Notion provides: Block-based editor, Databases & tables, Templates. The "better" features depend on what you need most.
Capacities is generally user-friendly. Notion has a steeper learning curve. Both offer tutorials and onboarding to help you get started.
Capacities is available on Web, macOS, Windows, iOS, Android. Notion supports Web, macOS, Windows, iOS, Android. Both offer cross-platform sync.
For teams, consider: Capacities is more individual-focused. Notion offers strong team features.
Consider switching if Notion's strengths (Extremely flexible and customizable, Great for both personal and team use) address pain points you have with Capacities. Both tools typically offer data export, making migration possible. Test Notion with a free trial first.
Key differences: Pricing (free tier vs free tier), Focus (Second Brain vs Note-Taking Apps), Platforms (5 vs 5 platforms).
Capacities users love: Unique object approach, Clean design. Common complaints: Newer platform. Notion users appreciate: Extremely flexible and customizable, Great for both personal and team use. Common issues: Can be overwhelming for beginners.